Today we’re learning how to create and share a collaborative PowerPoint. To begin, go to office.com, click Sign in, and enter your Ohio State credentials. Select OneDrive from the list of Microsoft tools. Next, click New and choose Folder. If you’re creating the PowerPoint for a specific class, you can name the folder after the course plus the semester and year. Click Create. Next, I need to find my folder amongst my other folders in OneDrive. I found it, so now I can open it. Now that I’m in the folder, I click New and choose PowerPoint presentation. At this juncture, I can name the PowerPoint based on the learning experience. For instance, if I’m using the PowerPoint to facilitate a jigsaw reading, I can title it Jigsaw Reading 1 or something more creative. I don’t need a subtitle, so I can erase the text box. I also want to rename the file and I can do so by clicking the box, making sure the current title presentation is highlighted, deleting the current title, and renaming the file. When I click off my new title, I see that the word Saved appears. I can also see part of my renamed file. From here, I’ll add a new slide. The new slide is a template with instructions that students or colleagues will copy to personalize. I like to use a blank slide because it’s an empty canvas and doesn’t suggest one design over another. When it comes to the instructions, I have several choices. One, I can click Insert, choose Text Box, and add my instructions in the text box. Another option is to scroll down and open my notes for the PowerPoint. Here I can add my instructions as well. A third option is to include the instructions on the slide and in the notes. Next, I need to generate a shared link. To do so, I click the share icon in the top right. I usually select People in The Ohio State University with the link because it’s faster than manually entering a list of email addresses, though you can certainly do so if you’d like to have more control over who can access the PowerPoint. Because this is a collaborative document, I keep Allow editing and click Apply. I’m now ready to copy the link. Of course, I need to share the link with my students or colleagues, so now I go to CarmenCanvas. I already have opened the course for which I’ve made the PowerPoint and I’m going to navigate to an assignment I’ve also already made for our demonstration. I’m going to open the assignment, click Edit, highlight the text I want to turn into a hyperlink to direct students to the shared PowerPoint, click on the link icon here to add the PowerPoint’s URL, and here I have two options to paste the shared URL. I can either click command V to paste the link, or I can right-click and select Paste. Insert link. And I saved my change by scrolling down and clicking Save. Now my students or colleagues can collaborate on a shared PowerPoint. To see the path students or colleagues will take to find the PowerPoint, I return to the course’s home page, select the Student View, navigate to the assignment, click on the hyperlink in the assignment, and I’m taken to the PowerPoint. The student or colleague will have to duplicate the template slide by right-clicking on it and selecting Duplicate Slide. Each individual student or group can now edit this slide according to the instructions. And that is how you create and share a collaborative PowerPoint.
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